Completion of the application does not guarantee a space at this event. We will contact you directly whether you are approved or denied. At the time of approval, payment is due. Spots will not be held without payment. Communication for this event will ONLY come from Tom or Kim Chilton. Do not send money to anyone else.
Spaces are filled once we receive your registration form and payment. You will receive an invoice by email once your application is approved. Applications and payment must be received no later than January 10, 2024.
10’x10′ Space = $50 10’x20′ Space = $95
NOTE – Due to price drop, all vendors are responsible for their own tables/chairs.
VENDOR TERMS
1st Annual Sugar & Spice Festival ~ January 20, 2024 ~ 11am-4pm
Morgantown Center – 6180 Morgantown Rd, Morgantown, PA 19543
Contact – Tom & Kim Chilton (no other person is collecting fees for this event)
*No Refunds. If you cannot attend your payment is forfeited.
*No sharing/subletting of the space. One business per booth. Spaces are not transferable.
*Power requirements – your space is not guaranteed to have power nearby. If you must have power, please indicate the power source required on the agreement form. The fee is $20. You will be responsible for bringing properly rated extension cords. The venue will not be providing power cords. All walkway wires MUST be taped down to prevent trip hazards. NO DUCT TAPE – Gaffer tape is preferred.
*No signs outside of your allocated space. No signs in the walkways where attendees could trip.
*A professional sign/banner must be visible displaying your company name.
*No generators or propane will be allowed inside the building. The only form of power is electrical.
*Illegal items, alcohol, illicit drugs, or weapons are not permitted for sale.
*You MAY NOT sell or offer samples outside of your designated space.
*You MAY NOT play music at your booth – announcements will be made throughout the event and there will be music playing lightly across the system. Because we anticipate many vendors, we do not want music from individual booths interfering with another booth’s guests or sales.
*Vendors are responsible for their employees/staff/children. Minors are to be supervised at all times.
*No pets will be allowed in the facility – this is the directive of property management.
*You are responsible for leaving your area clean and free from trash and boxes at the conclusion of the event. If you are providing samples at your booth, please bring a small trashcan so guests can dispose of any trash at your stand. Vendor is responsible for their area’s post-event cleaning. A $50 fee will be added to their “on file” credit card. Photos will be taken to prove the state of the vacated booth. This includes all gaffer tape and trash.
*Vendors are not permitted to sell food as though they are a concession stand. Only pre-packaged and ready-to-go food and samples are acceptable.
*As a vendor you agree to be photographed or videotaped for personal or commercial use.
*PartyMasterz Productions is not liable for personal injury or sickness that may arise including flu, or any loss, damage, theft, breakage, or destruction of merchandise on exhibit at your booth, vehicle or anything left overnight.
*As a vendor of this event, you will have the option of a 10’x10’ space or a 10’x20’ space, to set up your items. You must provide your own tables and chairs.
*You are responsible for covering the table. All tablecloths must cover the crowd facing side and go to the floor, to hide any boxes under your table.
*Vendor check-in will occur on 1/20/24. Vendors with trailers are required to be onsite between 7:30am-8:30am. All other vendors may arrive beginning at 8:30am. Your space must be completely ready for sales as doors open at 11am. Bring your own cart to haul your supplies and products. If you have a trailer that you use at events, they may be brought inside so long as the only power requirement is electrical. No propane or gas permitted in the venue. Trailers will have a one-hour window from 7:30am-8:30am to load in, position their trailer and move their vehicle out of the building. All trailers must register for a 10’x20’ space.
*Tents & Displays are welcome as long as they do not exceed the purchased event spacing or interfere with other vendor displays. If you have a tent, you must inform the Event Manager of the size, so that proper placement can be made.
*Vendors must “Check In” at the registration table to verify Booth location. Last-minute location changes may have to be made. We will do our best to accommodate pre-defined requirements.
*The Event Manager will designate the vendor location based on space size. We will do our best to keep vendors who may be similar apart from each other.
*All Vendors MUST be ready to sell at 11:00AM. Vendors who arrive at or after 11:00AM will not be permitted. Event fee is NON-Refundable.
*During the event. Vendor vehicles and trailers must be parked in parking the identified lot ***Left Entrance*** – Follow the signage. Leave the spaces closer to the venue open for guests. You will be directed to the unload zone and then you must relocate your vehicle to the designated area for vendors.
*The MC has offered to do brief infomercials for vendors. Send a 50-word script to the Event Manager no later than seven days before the event that states your business name, product, and unique quality. (30 second infomercial). Written in third party. NO “I” or “We”
*Each vendor will receive 2 tickets to the event that they can give out.
*Each vendor will be added to the sugarandspicefestival.com website once application has been approved and payment received. Please be sure to provide a logo image @1200×650 72dpi – Company name, Business address, email, phone #, and website link.
*Advertising will be through sugarandspicefestival.com, Facebook, TikTok, newsprint and possible billboards. We will provide links to the above so that you may share them on your media outlets.
BY SUBMITTING YOUR REGISTRATION, YOU AGREE TO ALL OF THESE TERMS